HEALTH, SECURITY, SAFETY AND ENVIRONMENT MANUAL
Organization Name: Three Camels Maritime Servies
Document Number: 28020225
Effective Date: 01 January 2024
Review Date: 31 December 2024
Version: 1.1
Prepared By: Operation Department
Approved By: Ammar Mohammed/CEO
Management and Operation
STRICTLY CONFIDENTIAL
ENVIRONMENTAL POLICY 4
ENVIRONMENTAL MANAGEMENT SYSTEM 6
Organization 6
Corrective and Preventive Action 6
Internal Audits 6
Monitoring and measuring 6
ENVIRONMENTAL PROTECTION 7
Hazardous Materials 7
Air Quality 7
Fueling and maintenance 7
Cargo Handling 7
Leaking containers 7
WASTE MANAGEMENT PLAN 8
Purpose 8
Scope 8
Responsibility 8
Requirements 8
General 8
Description of facilities 8
Procedure for Waste Collection from the Terminal 9
Reporting of inadequacies: 10
General 10
Vessels 10
Emergency preparedness and response 10
SAFETY REGULATIONS 12
Introduction 12
Access into LCT 12
Access into the Terminal 12
Entry and Exit by Ship Crew 12
Entry into Operational Areas 13
Transport 13
Insurance 13
3.SAFETY 13
General Conduct
Accident Reporting 14
Fire 14
Oil and Chemical Spill 14
Housekeeping and Flammable/Combustible Materials 14
First Aid 15
Personal Protection Equipment 15
Traffic Rules and Regulations 15
Equipment belonging to third parties 16
Movement of vehicles and personnel on the Quays 17
Transport of cargo on the Terminal 17
1. Environment at terminal 18
General Conditions
Reporting inadequacies of Port Waste Reception Facilities 19
Waste Collection and Disposal Contractors 19
2. Customer duties in relation to vessels, containers and
cargo
19
General 19
Vessel Berthing and Alongside Operations 19
Special considerations for cargo 20
Dangerous Goods 21
3. Haulers 22
4. Contractors’ obligations 22
General 22
Civil / Infrastructural work 24
Work on Plant and Equipment 24
DANGEROUS CARGO POLICY 25
1. Scope 25
2. Prohibited IMDG cargo / cargo accepted under special
arrangement 25
3. Customer responsibilities 25
4. Rules for storage of hazardous cargo on the Terminal 25
5. Transport of IMDG cargo 25
6.
Monitoring 25
CHEMICAL HANDLING PROCEDURE 29
1. Objective 29
2. Parties involved 29
3. Definition 29
4.
Procedure 29
SOP FOR HSE PERSONEL 34
1. Objective 34
2. Parties involved 34
3. Relevant records 34
4. Procedure details 34
HSE Personnel 34
HSE Personnel 34
HSE Personnel 35
HSE Personnel 35
HSE HOD 35
MEDICAL EXAMINATIONS 36
1. Objective 36
2. Scope 36
3. Definition 36
Medical Representative: 36
HSE Personnel: 36
HSE HOD: 36
4. Procedure details 36
Medical Representative 36
HSE Personnel 37
HSE Personnel 37
HSE HOD / HSE Personnel 37
HSE HOD 37
HSE HOD 38
Departments Involved 38
CONTACT DETAILS 39
Contact numbers (tba) 39
ENVIRONMENTAL POLICY
Three Camels Company is committed to achieving a high environmental standard. The Company is
determined to safeguard its employees, customers, members of the public and the environment against
accidental injury or damage. To this end, Three Camels will pursue the following environmental policies:
• Three Camels will comply with applicable laws and regulations and promote the commitment and
skills of its personnel to ensure effective environmental management of its business.
• Three Camels recognizes its responsibility to protect the environment and to minimize, as far as
is safe, practicable and economically sound, any adverse environmental impact of its activities.
• Three Camels expects and will encourage its employees and contractors to take a responsible
attitude towards their own and their colleagues’ impact on the environment.
• Three Camels will establish clear environmental targets and develop appropriate performance indicators.
• Three Camels will contribute appropriate resources to developing standards and solutions to
environmental problems.
• Three Camels will ensure that the movement, cleaning and repair of Graper, hoopers and
operation zone and scrap handling equipment will not damage the environment.
• Three Camels will reduce and restrict the production of waste and, where possible, dispose of
such waste by recycling.
• Scrap handling equipment will be maintained and operated in a manner to maximize economies
in fuel consumption and minimize contamination and noise. All efforts will be taken infuture to
secure environmentally friendly energy systems.
• Three Camels will fully investigate any environmental mishaps.
• Three Camels will ensure appropriate procedures are maintained for the reporting and review of
all environmental incidents, and situations likely to be hazardous to a safe working environment.
• In all activities Three Camels will co-operate fully with ship-owners, land transport operators and
the relevant authorities to ensure that dangerous cargo is moved safely in accordance with
international standards and the law.
• Three Camels will make every effort to help ensure that the environment is healthy in every way.
• Three Camels will ensure that existing infrastructure is fully utilized before new facilities are developed
ENVIRONMENTAL MANAGEMENT SYSTEM
1. Organization
A Health, Safety and Environment Committee is set up, consisting of representatives from different
departments and other co-opted individuals, as may be necessary, to facilitate exchange of information.
This committee meets at intervals that it will determine. An important aspect of its role is to identify any
environmental issues and action required to resolve such issues.
An EMS system is being continuously developed and integrated with existing Quality Management
and Health & Safety and ISPS systems.
2. Corrective and Preventive Action
A system for investigating accidents is in place. The aim is to determine the root cause of the accident
and to recommend corrective and preventive action accordingly.
3. Internal Audits
Audits are part of the Internal Quality Audit Plan.
4. Monitoring and measuring
The Terminal operation monitors and measures key environmental performance indicators. Such
key environmental performance indicators may include:
• Number of environmental incidents or accidents
• Achievement of specific milestones.
Key environmental performance indicators are discussed at HSE Committee meetings.
ENVIRONMENTAL PROTECTION
1. Hazardous Materials
No class 1 (explosives) or class 7 (radioactive) materials should be stood down on the stacking area.
These should only be accepted onto the Terminal as direct delivery to gate out or in accordance with
local legislation.
2. Air Quality
The most important issues affecting air quality are dust, emissions from equipment and fleet emissions.
Trucks are prohibited from producing smoke within the terminal and operation zone, although
reasonable amounts are tolerated during start-up of engines and while getting under way. All operation
zones are paved.
3. Fueling and maintenance
Refueling and maintenance of equipment is closely supervised by Engineering personnel to ensure that
all measures are taken to minimize ground pollution. On-land fueling facilities are paved with a small
bund wall surrounding the facility, to contain spills during fueling and prevent soil and groundwater
contamination.
A washing area is set up, with waste treatment (grease, oil, etc.), for all equipment (Graper
hoopers, trucks, etc.) cleaning.
4. material Handling
Material handling procedures are designed for the prevention of spillages of material.
5. Leaking trucks
Leaking trucks are placed in a designated area away from the operation. All measures are taken to
prevent contamination of the environment.
WASTE MANAGEMENT PLAN
1. Purpose
The purpose of this policy is to define requirements for collection and handling of waste at Three Camels.
2. Scope
This Waste Management Plan is applicable for:
• trucks Generated Waste
• Cargo Residues originate from ships that visit the Terminal.
• Waste generated from the Engineering Department and stores
• General waste generated from offices and canteen
The Terminal does not carry out any pre-treatment, processing or disposal of waste. Port reception
facilities will be devised with waste collection contractors.
3. Responsibility
The Environment, safety and security Department shall be responsible for the implementation of this
policy.
Waste Carriers are responsible for abiding with Waste Management
4. Requirements
General
The types of truck that visit the Terminal range from small equipment to heavy duties equipment that
will contribute to waste generation. Other waste is generated from the activities on the Terminal.
Description of facilities
4.2.1 truck-Generated Waste
Trucks normally use our own contractors for collection and disposal of truck generated waste and
material residues.
The Terminal can provide a skip at a charge to be determined per 24-hour period or part thereof.
Smaller waste receptacles will be located along the quayside at various locations on the Terminal for
collection of other waste generated on the Terminal. Waste is collected on a regular basis by waste
collection and disposal contractors engaged by Freeport.
See Matrix below in 4.2.2
DANGEROUS CARGO POLICY
1. Scope
This policy applies for dangerous classes listed in the IMDG code (see Table I).
2. Prohibited IMDG cargo / cargo accepted under special arrangement.
No class 1 (explosives) or class 7 (radioactive) containers should be stood down on the stacking area.
These should only be accepted onto the Terminal as direct delivery to gate out. Class 1.4s may be
accepted under special conditions and only if the Agent/Line makes a request in writing.
3. Customer responsibilities
The Customer shall comply with and observe all applicable laws, rules and regulations under any
statutory or regulatory bodies/ instrument in respect of the following:
a) Vessels and/or their operation.
b) Containers and/or their operation.
c) Truck and/or their operation
4. Rules for storage of hazardous cargo on the Terminal
4.1 Trucks with dangerous goods should be stored on the Terminal in accordance with the
IMDG segregation rules shown in Table II.
4.2 Trucks with dangerous cargo must be placed at least 2 bays away from
• Plugged reefer containers
• Fixed plant (e.g. reefer points, substations, pump rooms)
• Offices, mobile cabins or accommodation
5. Transport of IMDG cargo
No incompatible materials containing hazardous goods should be loaded onto the same trailer.
Guidance for incompatibility is found in the IMDG code.
6. Monitoring
A full inspection of IMDG cargo should be done by Operations every shift and records kept in a logbook.
Planning to ensure that the incompatible units are shifted at the earliest.
The Safety Department will audit to ensure that these inspections are done.
Procedure for Waste Collection from the Terminal
a) This procedure shall apply for all types of waste collected from the Terminal including:
• truck-generated waste and cargo residues, waste oils, sewage (from trucks, grapes, hoopers)
• waste oils/ lubricants/ batteries/ tires etc (from Engineering)
• construction waste,
• other waste
b) Waste Carriers are responsible for abiding with Waste Management Regulations
applicable as per local legislation and Port regulations.
c) Waste collection contractors are to provide details of waste and cargo residues when exiting
the Terminal at the Main Gate.
d) A “Waste Collection Record Sheet” is to be given to the Contractor by Security before
entering the Terminal. The Contractor is to fill in the form and present it to Security at the
gate before leaving the Terminal.
e) Security is to check that the form is filled correctly and is to write the “Time Out” on the form.
f) All records are to be kept at Security. The Quality and Procedures Department will collect
the forms from Security on a monthly basis for monitoring and analysis purposes.
Reporting of inadequacies:
General
The Safety Officer is to be informed immediately of all inadequacies involving:
a) Improper disposal of waste on the Terminal including oil and lubricant, used components,
paper, garbage and other materials
b) Inadequate removal of trucks and equipment’s generated waste or cargo residues
c) Leaks and spills
The Safety Officer is to take action as applicable, investigate the incident and make
recommendations for preventive action.
trucks
Trucks are to contact Three Camels Safety in case of alleged inadequacies of port
waste reception facilities.
Any deficiency of the Port Waste Management System shall be reported in writing.
5. Emergency preparedness and response
The Terminal has emergency response plans, to deal with foreseeable emergencies. These plans are
compiled following careful consideration of the environmental implications of emergencies that could
occur, and would include the following:
• Maintaining adequate materials to deal with accidental spillages on the Terminal.
Application of the “polluter pays principle” whereby those responsible for the spill are held
liable for the clean-up costs.
• A formal incident investigation is being carried out to recommend preventive measures
to betaken in future.
• Requirement for lines/agents to provide material safety data sheets (MSDSs)
incorporating environmental data as well as safety data when required.
SAFETY REGULATIONS
1. Introduction
Three Camels will provide a safe and healthy place of business. In an effort to meet this goal, we have
developed this document to define safety and environment procedures, standards and work-related
rules and information to Customers, Haulers, Contractors, Port Users and visitors. It is complimentary
to the requirements and standards set in the relevant Local Port Regulations.
These safety regulations will not cover every possible situation that personnel may encounter while at
the Terminal. Personnel must exercise good judgment at all times and be responsible for their own
safety. All personnel are responsible for knowing and following all safety procedures, standards, local
regulations, and policies. Unless otherwise agreed in writing, these Rules shall:
a) Apply to all people and activities in the Terminal; and
b) Are deemed to be incorporated into any Application, Contract or arrangement between the Terminal
and its Customer and Contractors, including any Contract or arrangement concluded by electronic
means.
Three Camels will enforce these Rules against any person who is in violation of all or any of these Rules.
2. Access into Three Camels
Access into the Terminal
a) All personnel entering the Terminal must be in possession of a Pass issued by the Port
Authority.
b) All personnel will, whenever within operational areas, wear high-visibility clothing, safety
footwear and safety helmets.
c) All personnel entering the Terminal must carry identification at all times.
Entry and Exit by Three Camels Crew
When entering or leaving the Terminal via the Main Gate, Ship crew is to present identificationand relevant
documentation stipulated in the ISPS code and required by Local Port Regulations.
Entry into Operational Areas
a) Operation areas must not be entered without permission. Pedestrians and drivers should
use caution around any suspended load and must never drive or walk under a suspended load.
If allowed into a working area they must follow instructions implicitly and wear personal
protective equipment. IMDG cargo is stored in the operation zones. Operation areas are
designated NO SMOKING areas.
b) Walking on the Terminal, unless for operational purposes, must be always avoided.
Pedestrians on the Terminal, whether on safe walkways or not, must look out for moving plants
and must always give way to them.
Transport
Internal transport can be organized by contacting the nearest Terminal official.
Insurance
Third party companies are to have a comprehensive policy of public liability, and property
damage insurance cover, which ensure the third-party company for all sums which the third
party company may become obliged to pay as damages by reason of injury to persons, or
damage to, or destruction to property in the course of any activity carried out within the Terminal
zone.
3. SAFETY
General Conduct
Every person within Three Camels shall:
a) Not consume alcoholic drinks at all times.
b) Not sleep in operational areas;
c) Not fish or swim in the port waters;
d) Observe all traffic signs and directions by people in charge of traffic at the Terminal.
e) Not carry out operational work during severe weather conditions (storms, heavy downfalls,
fog, lightning etc);
f) Not bringing or keep pets such as dogs or cats etc;
g) Wear safety wear at the operational areas;
h) Not smoke in designated “No smoking Areas”. These include office buildings, Crane
machinery rooms and computer rooms, canteen, workshop, public rooms, substations, fuel
stations and container stacking areas.
Accident Reporting
All accidents, close calls or unsafe situations should be promptly reported to the nearest
Terminal Official or to the Security Office who will respond immediately to any accident.
Fire
In case of fire, immediate actions should be taken to:
a) Try to put out the fire whenever possible with the use of the fire ighting equipment
provided without endangering your own safety; and
b) Alert other personnel in the vicinity by shouting “fire” and call a Terminal official. When
reporting, please state clearly the location of the incident.
Oil and Chemical Spill
a) Incidents involving oil or chemical spillage into port waters must be reported promptly to
the Port Authority and to the Terminal.
b) No person shall handle dangerous goods roughly or carelessly or while he is impaired by
alcohol or drugs or do or omit to do anything that might damage the dangerous goods or
cause an explosion or a fire at the Terminal, in any other manner endanger persons or
property.
Housekeeping and Flammable/Combustible Materials
a) Except with the approval of Three Camels, no storage of highly combustible/flammable
materials at the operational areas is allowed.
b) Gas cylinders used in hot works must be clearly colored/marked for its
identity and firmlysecured to prevent tip over.
4. Environment at terminal
General Conditions
No person shall, by act or omission, do anything or permit anything to be done in the Terminal
that has or is likely to have any of the following results, notwithstanding approval granted by
Three Camels Company for such act or omission:
a) To jeopardize the safety or health of people at the Terminal and its surrounding areas;
b) To endanger or obstruct navigation or any part of the Terminal.
c) To interfere with an authorized activity at the Terminal.
e) To cause a nuisance.
f) To cause direct or indirect damage to trucks, equipment or other property at the Terminal.
i) To park a truck at other than the appropriate places.
j) To adversely affect port operations or property at the Terminal.
k) To discharge, throw, deposit or permit or suffer to escape any dirt, ashes, exhaust, steam,
oil, water, filth or waste matter whether liquid or solid at the Terminal.
l) To cause smoke, fumes, soot, ash, grit or oil to be emitted at the Terminal in such quantity
or density as may be deemed to be a nuisance or annoyance in the opinion ofthe
Terminal.
Reporting inadequacies of Port Waste Reception Facilities
Trucks are to contact the Terminal Security in case of alleged inadequacies of port waste
reception facilities.
Waste Collection and Disposal Contractors
a) Only authorized waste collection and disposal contractors are allowed to enter the
Terminal.
b) Waste collection contractors are to provide written details of waste and cargo residues
when exiting the Terminal at the Main Gate.
5. Customer duties in relation to vessels, trucks, containers and cargo
General
The Customer shall comply with and observe all applicable laws, rules and regulations under
any statutory or regulatory bodies/ instrument in respect of the following:
a) Vessels and/or their operation;
b) Trucks and/or their operation
c) Containers and/or their operation.
d) Cargo; and
e) Use of the services and facilities.
Vessel Berthing and Alongside Operations
a) The Customer shall procure that during the period from completion of berthing of any vessel
until commencement of unberthing, its engines shall not be operated other than by turning
gear, except as agreed in writing by Three Camels, and that during this period the vessel
shall not be moved by any means.
b) Derricks and cranes of vessels must be fixed in position to face seaward side before
berthing.
c) Vessel must be secured to the bollards when alongside to prevent drift of vessel from berth.
Gangway, safety net, save all nets must be installed and properly secured.
d) The Customer shall be solely responsible to control access to/from the vessel while the
vessel is berthed. The Customer is solely and exclusively responsible for all aspects of the
vessel.
e) The customer shall be responsible for the supply of all gangways, their safety and
illuminationand shall ensure that all gangways are properly installed and fit for operational
use and do not obstruct the passage of the quayside equipment.
f) Rat guards should be affixed on all mooring ropes.
g) Every vessel master must monitor the gangway and the mooring rope for necessary
adjustments during the vessel’s operations.
h) All cargo holds should be adequately ventilated and tested before entry.
i) For discharging and loading operations of all vessels, the ship crew and the vessel agent
or his designate shall monitor and provide directions to the operator and ensure no listing
of the vessel.
Special considerations for cargo
The Customer shall ensure that all cargo which he brings or delivers at the Terminal or vessel.
a) Shall comply with all applicable law, regulations, directions and codes issued by the
Terminal or by a statutory or regulatory body.
b) Are not liable to give off any injurious dust, gas, fumes, liquid or radiation; are not infested,
verminous, rotten or subject or fungal attack and not liable to become so whileat the
Terminal.
c) Are not over-heated or liable to become so while at the Terminal.
d) Will not contaminate or cause danger, injury, pollution or damage to any person or any
other goods or property at the Terminal or the water or air adjacent thereto.
e) Contain no unauthorized controlled drugs, contraband, pornography, arms or other illegal
matter.
f) Are properly and sufficiently packed in accordance with the Rules and all relevant laws,
directions and regulations prevailing from time to time.
g) Are properly and sufficiently marked, accurately documented and labelled for all shipping,
cargo handling, dispatch, customs and like purposes.
h) Are properly marked with any warning as to the hazardous nature of any contents and the
precautions to be taken in handling the same and (in the event of the escape of anything
injurious therefrom) as may be necessary to
i) ensure the safety and health of all persons likely to handle or come into contact with the
goods and in accordance with all laws;
j) Are in a fit and proper condition to be handled.
Dangerous Goods
a) All dangerous goods exported, imported or transshipped shall comply with all applicable law,
regulations, directions and codes issued by the Terminal and the Local Port Regulations.
b) In the event of any spillage or discharge of any dangerous, hazardous, or poisonous substances
or any contaminant or pollutant, the Customer shall immediately inform the Terminal and take
all necessary steps to limit the extent of, clean and otherwise deal withsuch spillage or
discharge, including providing relevant information and expertise.
c) Where a vessel at the Terminal is loading or unloading dangerous goods or has on board
such goods, that vessel should not engage in any operation that might cause an explosion or
a fire or endanger persons or property.
d) The Customer shall be responsible for ensuring that all necessary measures are taken to ensure
that the dangerous cargo is rendered safe for handling and storage.
6. Haulers
a) The entry on foot of haulers into the operations zone, between hoopers, is dangerous and
forbidden. Drivers should remain in their trucks unless absolutely required to be on foot.
When drivers are required to leave their trucks, they must comply with the rules in these
Safety Regulations to ensure their own safety and the safety of others.
b) No vehicles, equipment or personnel are allowed to be stationed along the equipment
gantry path at all times.
c) Chassis twist locks must remain locked while driving on the Terminal.
d) Trucks must be properly aligned in the truck lane for yard cranes to safely land and hoist
containers to and from chassis.
e) Before the truck is loaded it should be checked (by the hauler) to ensure that its load
platform, bodywork, anchorage points or twist-locks, as appropriate to the load, are in
sound and serviceable condition.
f) Drivers will be required to leave their vehicles to lock or unlock chassis twist locks or to
inspect trucks. While on foot, drivers must be aware at all times of material handling
equipment or vehicles travelling on the Terminal and materials moving in adjacent slots.
g) Haulers are not allowed to unplug reefer containers from the reefer points.
h) It is the Hauler’s duty to check and ensure that the load is adequately secured prior to
leaving the Terminal.
First Aid
First Aid boxes are located in all office buildings and at the Main Gate.
Personal Protection Equipment
a) High visibility clothing and safety shoes shall be worn at all operational areas at all times.
Safety helmets shall be worn on the quays, operation zone , beneath any quay, wherever
lashingtakes place, within all warehouses, during all scaffolding, at any construction site,
on or inthe vicinity of QCs, mobile cranes, jibs, or in the vicinity of overhead gantries and
wherever there is a foreseeable risk of head injury.
b) Other suitable personal protective equipment should be provided by the third party to
personnel in case necessary. Such equipment includes eye protectors, ear protectors,
protective clothing and equipment required for handling dangerous substances,respirators
or breathing apparatus for the protection of personnel against all fumes, dust and other
impurities that may be injurious to health and safety harness of suitable design for the
protection of workers against the hazard of falling from height.
c) Third party personnel and visitors should themselves be aware of the specific risks in their
area and if in doubt consult their supervisor or a Terminal Official. It is the person’s
responsibility to ensure he is correctly attired.
Traffic Rules and Regulations
a) Circulation map to be given at every driver at the terminal gate
b) Circulation plan painted on the terminal ground with prohibited areas
c) All vehicles in the Terminal shall conform to traffic rules and laws in all aspects, and
directions given by the Terminal or the relevant authority. Drivers must produce valid
license upon request.
d) The speed limit on the Terminal is 30 km/hr.
e) Drivers must look out for moving plants and give way at all times to material handling
equipment especially as the equipment operator’s vision may be limited.
f) Use of portable electronic devices, including cell phones, C.B. radios, and headphones,
while driving on the Terminal is prohibited.
g) Drivers should not leave vehicles unattended for extended periods of time or with their
engine running. Hazard lights are to be used when the vehicle is stationary.
h) Drivers must always keep headlights on at night and not rely on Terminal lighting. During
daylight, vehicles and other mobile equipment shall have their beacon light or hazards lights
on at all times. Authorized vehicles that are used regularly on the Terminal should be
equipped with a beacon light
i) All vehicles parked within the terminal/facility or on its berths and jetties, shall have their
doors left unlocked and ignition keys in place if in an area which may impede entry or exit
in an emergency situation.
j) Drivers must be aware of and use extra caution around the quay due to increased
pedestrian traffic especially around hatch covers removed from working vessels. Drivers
will use caution around any suspended load. Drivers should never drive or walk under a
suspended load.
k) Drivers must use caution during inclement weather conditions such as heavy rain, high
winds, snow and fog. At all times and under all travel conditions, drivers must operate
their vehicles at a safe speed so that the vehicle can be stopped in a safe manner.
l) Drivers must keep a lookout for heavy pedestrian traffic in both inbound and outbound
lanes at the gate.
Equipment belongs to third parties.
a) Prior approval shall be obtained from Three Camels Company for the entry, parking and
operation of equipment (forklift or mobile crane etc) within the Terminal.
b) The owner or person apparently in possession of heavy equipment shall comply with and
observe all applicable laws, and terms and conditions set out in the permit, and directions
as may be given by the Terminal from time to time.
c) The owner or person in charge of or in possession of the equipment shall produce all
relevantcertification pertinent to the operations of the equipment e.g. insurance coverage,
registration with the competent authority, lifting certificates (for lifting machines), inspection
certificates etc, upon request.
d) Equipment must be subject to regular servicing programs to ensure its operational integrity.
e) Equipment should only be operated by personnel who are trained and hold valid
certificates/licenses for its operation.
f) All equipment must never be left unattended when it is in operation.
g) Equipment must be turned off when refueling or when left unattended. Access to the
equipment must be restricted so as to prevent unauthorized people from operating the
equipment.
h) Every operator of the equipment should check and ensure that the equipment and its safety
guards are in good operational condition before use.
i) Equipment should only be used for its intended purpose and in accordance with its
specifications.
j) Safety devices such as wheel locks or proper support stands should be used when vehicle
or equipment is under repairs.
k) All equipment, including but not limited to tools, spares and parts shall not be stored or
parked in any part of the Terminal without prior written approval.
Movement of vehicles and personnel on the Quays
a) Prior to unloading operations, all equipment and personnel are to keep clear of the landing
areas.
b) No vehicles, equipment or personnel shall be stationed along the equipment gantry path at
all times. Power supply cables for quay cranes run adjacent to the Dock. DO NOT drive or
park in these areas.
c) No cargo or trailers are allowed to be stationed / parked at the wharf areas except for the
purpose of loading or unloading operations.
d) No person shall loiter at the wharf area during loading and unloading operations except on
official duties.
Transport of Cargo on the Terminal
a) All cargo must be secured properly before moving off to prevent the cargo from
falling off the vehicles during transportation. For trailers, all twist locks must be engaged
after loaded onto the chassis.
b) For bulky cargo and heavy equipment movements within the Terminal, arrangements for
escort must be made to direct the load and equipment safely to its assigned location or
out of the Terminal.
c) Transport vehicles must not be overloaded.
d) In the case of the transport of cement, debris, soil by bin trucks, the Port User shall ensure
that there is no overfilling and sideboards should be used at all times.
e) Crane/ straddle drivers must be in possession of driving authorization and medical
authorizations.
f) Wind monitoring and wind alerts: max wind speed to be defined for crane operations
according to constructor specifications.
7. Contractors’ obligations
General
Contractors shall follow the provisions of this Document when working on the Terminalpremises,
the relevant laws and regulations applicable to the type of work and any instructionsissued by
the Terminal from time to time.
a) The Contractor is to ensure that he and his personnel are familiar with the Health, Safety
and Environment Regulations at the Terminal before work commences on site.
b) Work on site cannot commence without the permission of the relevant Terminal Official
who ordered the work.
c) Contractors are responsible for assessing the risks prior to starting a job and for ensuring
all of their employees are aware of all work activities, operations, safety regulations and
where safety equipment and/or personal protective clothing is required.
d) Contractors are responsible to provide and place highly visible signs and barriers to clearly
segregate the work site over 24-hrs in order to minimize the risks to passing traffic,
pedestrians and equipment while work is in progress and until the job is completed. If work
is being carried out at height and there is a risk of falling objects as a result of this work,
the area below the work is to be safely cordoned off to prevent pedestrians and traffic from
entering. Prior authorization to close off the area must be obtained from the Terminal
Official who ordered the work.
e) Suspended loads must not be left unattended or unsupervised at any time.
f) The Contractor shall take all necessary measures to ensure that work proceeds safely and
with minimal disruption and minimal risk to Terminal operations.
g) Contractors shall provide personal protective clothing and equipment such as safety
helmets, safety vests, appropriate footwear etc. and wear or use such items in accordance
with these regulations.
h) Contractors are not permitted to alter or interfere with any plant, tool or equipment owned
or hired by the Terminal unless authorized by Three Camels.
i) Any scaffolding or other access equipment used by Contractors, whilst situated on the
Terminal premises, must be inspected by their own ‘Competent Person’ to ensure that is
in full compliance and maintained in accordance with the requirements of the Occupational
Health and Safety Regulations.
j) Contractors shall maintain workplaces and amenities in a clean and tidy condition with
debris, waste materials and surplus equipment removed and cleared as work proceeds.
Work areas and access to work areas must be cleared at the end of each working day.
k) Contractors can be inspected at any time by the Terminal Management or Safety and
Security Representatives and must follow their reasonable advice and directions to
eliminate hazards and reduce risks to people, plant, equipment and the environment.
b) Work on site cannot commence without the permission of the relevant Terminal Official
who ordered the work.
c) Contractors are responsible for assessing the risks prior to starting a job and for ensuring
all of their employees are aware of all work activities, operations, safety regulations and
where safety equipment and/or personal protective clothing is required.
d) Contractors are responsible to provide and place highly visible signs and barriers to clearly
segregate the work site over 24-hrs in order to minimize the risks to passing traffic,
pedestrians and equipment while work is in progress and until the job is completed. If work
is being carried out at height and there is a risk of falling objects as a result of this work,
the area below the work is to be safely cordoned off to prevent pedestrians and traffic from
entering. Prior authorization to close off the area must be obtained from the Terminal
Official who ordered the work.
e) Suspended loads must not be left unattended or unsupervised at any time.
f) The Contractor shall take all necessary measures to ensure that work proceeds safely and
with minimal disruption and minimal risk to Terminal operations.
g) Contractors shall provide personal protective clothing and equipment such as safety
helmets, safety vests, appropriate footwear etc. and wear or use such items in accordance
with these regulations.
h) Contractors are not permitted to alter or interfere with any plant, tool or equipment owned
or hired by the Terminal unless authorized by Three Camels.
i) Any scaffolding or other access equipment used by Contractors, whilst situated on the
Terminal premises, must be inspected by their own ‘Competent Person’ to ensure that is
in full compliance and maintained in accordance with the requirements of the Occupational
Health and Safety Regulations.
j) Contractors shall maintain workplaces and amenities in a clean and tidy condition with
debris, waste materials and surplus equipment removed and cleared as work proceeds.
Work areas and access to work areas must be cleared at the end of each working day.
k) Contractors can be inspected at any time by the Terminal Management or Safety and
Security Representatives and must follow their reasonable advice and directions to
eliminate hazards and reduce risks to people, plant, equipment and the environment.
DANGEROUS CARGO POLICY
1. Scope
This policy applies for dangerous classes listed in the IMDG code (see Table I).
2. Prohibited IMDG cargo / cargo accepted under special arrangement.
No class 1 (explosives) or class 7 (radioactive) containers should be stood down on the stacking area.
These should only be accepted onto the Terminal as direct delivery to gate out. Class 1.4s may be
accepted under special conditions and only if the Agent/Line makes a request in writing.
3. Customer responsibilities
The Customer shall comply with and observe all applicable laws, rules and regulations under any
statutory or regulatory bodies/ instrument in respect of the following:
a) Vessels and/or their operation.
b) Containers and/or their operation.
c) Truck and/or their operation
4. Rules for storage of hazardous cargo on the Terminal
4.1 Trucks with dangerous goods should be stored on the Terminal in accordance with the
IMDG segregation rules shown in Table II.
4.2 Trucks with dangerous cargo must be placed at least 2 bays away from
• Plugged reefer containers
• Fixed plant (e.g. reefer points, substations, pump rooms)
• Offices, mobile cabins or accommodation
5. Transport of IMDG cargo
No incompatible materials containing hazardous goods should be loaded onto the same trailer.
Guidance for incompatibility is found in the IMDG code.
6. Monitoring
A full inspection of IMDG cargo should be done by Operations every shift and records kept in a logbook.
Planning to ensure that the incompatible units are shifted at the earliest.
The Safety Department will audit to ensure that these inspections are done.
CHEMICAL HANDLING PROCEDURE
1. Objective
To prevent any harm to human beings, property and environment resulting from incorrect/improper
handling of Chemicals.
2. Parties involved.
All departments involved in handling cargo or equipment and supply of chemicals.
This procedure is applied to control chemical substances including purchased, stored and disposed.
3. Definition
3.1 MSDS/CSDS : Material Safety Data Sheet/Chemical Safety Data Sheet
3.2 SHO : Safety and Health Officer
3.3 OSH : Occupational Safety and Health
3.4 CPL : Classification, Packaging and Labelling
3.5 ERT : Emergency Response Team
3.6 PPE : Personal Protective Equipment
3.7 HOD : Head of Department
4. Procedure
The department/section that used chemical substances shall try to reduce the use of toxic
substances which are harmful to human health and ecological system or change it to less toxic
substances.
Appropriate control of chemical substances
Department/section that used chemical substances shall have appropriate control on usage,
handling, storage and disposal of the substances upon the instruction from related department. This is
to protect human health and the environment from hazard and pollution.
Chemical Storage
• Storage place, manner and volume shall be controlled, in accordance with appropriate
storage standards specified by laws and regulations.
After everything has been checked and corrected, the chemical will be sent to the
respective storage area.
• A storage area shall be provided with personnel in charge, handling precautions,
MSDS/CSDS, handling instructions, air ventilation and equipment for safety-first
measures.
• The poison chemical shall be stored inside the secured area and it shall be locked as
safety precautions. These chemicals shall be stored out of reach of unauthorized
persons.
Chemical Room
• The personnel in charge of the chemical room should check the suitability of labelling
and method before the chemical is stored.
• The personnel in charge of the chemical room should ensure that the chemical to be
stored is following storage guidelines.
Note:
a) The end user should determine the suitable quantity to be stored in lines for
production purposes.
b) For decanting chemicals, the end user can use decanting guideline at Attachment
3. The container must be labelled in such a way that the contents and risks will be
clearly identified.
• The personnel in charge of the chemical room should ensure that all chemicals is
recorded and updated every month.
• Department/section shall also use this format for their own chemical traceability
purpose.
Chemical Disposal
Process standards for each substance shall be strictly followed, and disposal shall
follow the specified instructions.
Chemical Receiving
• Receiving
a) The purchaser/receiving staff should receive the chemical according to order
quantity and correct item. If the supplier delivers wrong chemical, it should be
returned back to supplier.
b) The purchaser/receiving staff shall have appropriate training regarding chemical
handling.
• The suitability of the label sticker used shall be according to guideline stated in OSH
(CPL) regulations.
• Purchasers/receiving staff shall ensure containers are in good condition (no bent, crack
or sealed).
• Receiving staff/Purchase shall check the manufacturing and expiry date.
• Chemical, which is received directly from the supplier, should ensure that obvious
indication of the sign could be seen clearly(if any)
Chemical Distribution
After checking, the receiving staff should ensure that the chemical is distributed to the
personnel in charge of the chemical room in good condition. Any abnormality of the
chemical condition should be informed to the personnel in- charge of the chemical room
during the distribution period.
New Chemical
• Any new chemical that will be used must be reviewed by Engineer or SHO.
• If the material does not have suitable labelling, the personnel in charge of the chemical
room should paste the sticker in accordance to OSH (CPL) regulations. Expired
chemicals shall be taken by supplier for disposal/shall be disposing as according to
environmental law.
Chemical Usage and Handling
• Precautions for use shall be strictly followed, avoiding disaster due to harmful
substances and protecting environments from pollution that may be caused by an
accident.
• All personnel involved in the usage of the chemical shall acquire sufficient
understanding of the inherent properties of the chemical, any risk on handling,
measures in connection with the handling and contingency measurement. This may be
gained from the training provided by the respective Emergency response team
• It is important to wear the appropriate PPE during handling of chemical for production.
These safety precautions protect the personnel from being inhaled, skin or eye contact.
• In case of acute ill-health effect due to chemical handling, an employee shall without
delay report to the supervisor/HOD. Supervisor/HOD shall report to SHO for further
investigation and action.
• CSDS/MSDS shall be located at accessible area where chemicals are used.
Warning sign
Warning sign shall be posted at areas where chemical hazardous to health is being handled.
Respective department head is to ensure that warning signs are placed at appropriate area to
warn persons entering the area of hazards.
The warning signs shall have the following features:
• give warning of the danger
• written in Arabic and English language
Labelling Guideline
1. All labels should be pasted on the outside the container (about center part) or any place,
which is easily identified.
2. Labelling should be in easy language ( example : in Arabic or English )
3. The printing of the labelling should be durable
4. Types of sticker to be pasted should be similar with labelling guidelines in OSH
(CPL)regulations.
Information Needed On The Label
1. Product or chemical name
2. Name of manufacture or importer
3. The additional label is not necessary if the manufacturer or importer has already pasted or
printed on the container
Any information/remarks specified by Storekeeper
SOP FOR HSE PERSONEL
1. Objective
For best results in managing Health Safety and Environment to ensure that all Health Safety and
Environment requirements is well practiced and maintained
2. Parties involved.
All employees attached to HSE
3. Relevant records
3.1 Daily Observation Record (to be done by HSE staff)
3.2 Monthly Observation Record Summary.
4. Procedure details
HSE Personnel
– Discuss with HSE HOD to specify area that generally needs observation to be done at
operational and non-operational area.
– Determine whether joint observation or inspection is needed. If yes, contact the department
involved for joint observation or inspection. Specify the date, time and area to the
departments. Ensure that the representative of the department involved is available during
the joint observation. If no, proceed with the inspection or observation at the workplace area.
HSE Personnel
– For Daily Observation inspect operations area at the operations zone, Free Zone areas
and tenant’s premises. Operation areas include the wharf, vessel, yard and workshop.
– Observe and check for unsafe act and unsafe conditions at the work area.
– Verify that work safety requirements are being met, referring to the General Guidelines of Safety at
Container Terminal General Guidelines for Personal Protective Equipment and HSE Guidelines for
Contractors Standard Practice.
If there is a case of non-compliance, recommend necessary actions based on the severity of cases.
If the case is minor, advice the person involves things that should be done and should not be done.
– Follow Accident/Incident Standard Operating Procedure if there is an accident during the
observation.
– Follow Handling Leaking/Damage Container Standard Operating Procedure if found any leaking and
damaged containers during the observation.
– Fill in the details of noncompliance and recommendation in the Observation Record.
HSE Personnel
– For Monthly Safety Checklist if any, inspect the area that has been specified.
– If there is joint observation, ensure that the representatives of the departments involved
are there during the observation.
– If there is no joint observation, ensure that the supervisor in charge for the specified areais
there to assist.
– Observe the area using the Monthly Safety inspection Checklist.
HSE Personnel
– Give relevant remarks in the Observation Record. Remarks shall include further explanation on the
non-compliance cases or suggestions on the preventive actions.
– Submit the Observation Report to relevant parties
HSE HOD
– Review the reports to identify if there are any critical issues that need to be addressed. If
joint observation has been initiated, joint review with the relevant departments will take
place.
– Communicate and discuss with the relevant HODs regarding the critical cases on non- compliance.
– If there are no critical cases of non-compliance, quote the relevant guidelines and policies involved
that need to be followed.
– Advice on the preventive action in order to avoid recurrence.
MEDICAL EXAMINATIONS
1. Objective
The objective of this procedure is to ensure that all medical examinations are being reported in order
to determine any work-related diseases and to have preventive and corrective action in ensuring a
healthy working environment
2. Scope
This procedure defines the responsibilities and actions of the Medical representative, HSE personnel,
HSE HOD and departments involved in ensuring the workers in PTP will have a healthy working
environment.
3. Definition
Medical Representative:
Medical personnel, either the doctor or medical assistant appointed by the company.
HSE Personnel:
Health, Safety and Environment personnel who are responsible in compiling the medical
reports and to make a basic analysis
HSE HOD:
Health, Safety and Environment’s Head of Department
4. Procedure details
Medical Representative
4.1.1 Submit report to HSE department using Medical Report Form on monthly basis before
3
trdof the following month.
4.1.2 Fill in the Medical Report 1 for weekly records.
4.1.3 Fill in the Medical Report 2 for monthly records.
4.1.4 Segregate the Medical Examination based on type of illness.
4.1.5 Highlight any critical / severe cases that are rare.
HSE Personnel
4.2.1 Receive and compile the Medical Report Forms.
4.2.2 If the Medical Representative does not submit the Medical Forms.
4.2.3 Ensure that all type of illness is explained.
4.2.4 Ask for additional medical report if there are any rare cases.
HSE Personnel
4.3.1 Analyze the Medical Reports and determine if there is any critical illness which have the
highest number.
4.3.2 Highlight both illness, which has the highest number, and illness that is rare.
4.3.3 Submit both Medical Reports and analysis to HSE HOD.
HSE HOD / HSE Personnel
4.4.1 Investigate the cause of illness which has the highest number and illness which is rare by
referring to any additional notes from the Medical Representative.
4.4.2 If there is none, request for additional Reports for the specific illness from the Medical
Representative.
4.4.3 Have a discussion with the Medical Representative to find the root cause of such illness and
compile the findings.
HSE HOD
4.5.1 If the illness is caused by the working environment, discuss the matter with the
relevantparties involved.
4.5.2 For example, if the illness is caused by operating machinery, discuss the matter with
theTechnical Department and the Terminal Operations Department.
HSE HOD
4.6.1 Communicate preventive and corrective action to all parties through new Medical
Guidelines.
4.6.2 Ensure that these Medical Guidelines are approved by the top management and
areruled by the country’s legislation.
4.6.3 Discuss the matter with relevant authority regarding the new Medical Guidelines.
Departments Involved
4.7.1 Implement and execute preventive and corrective action based on the guidelines
receivefrom the HSE Department.
CONTACT DETAILS
1. Contact numbers (tba)
