INTERNATIONAL SAFETY MANAGEMENT (ISM) CODE MANUAL
Organization Name: Three Camels Maritime Services
Document Number: 28020225
Effective Date: 01 January 2024
Review Date: 31 December 2024
Version: 1.1
Prepared By: Operation Department
Approved By: Ammar Mohammed/CEO
Management and Operation
STRICTLY CONFIDENTIAL
Table of Contents
1. Introduction
o Purpose
o Scope
o Policy Statement
2. Definitions and Abbreviations
3. Safety and Environmental Protection Policy
4. Company Responsibilities and Authority
5. Designated Person Ashore (DPA)
6. Master’s Responsibility and Authority
7. Resources and Personnel
8. Operational Procedures
9. Emergency Preparedness
10. Reporting and Investigation of Incidents
11. Maintenance of Ships and Equipment
12. Documentation and Record-Keeping
13. Internal Audits and Management Reviews
14. Appendices
o Relevant Forms and Templates
o Regulatory References
o Emergency Contact Information
1. Introduction
1.1 Purpose
The purpose of this manual is to outline the Safety Management System (SMS) implemented by Three
Camels Maritime Services in compliance with the International Safety Management (ISM) Code. The SMS
ensures the safe operation of ships and the prevention of pollution.
1.2 Scope
This manual applies to all ships operated by Three Camels Maritime Services and covers all aspects of
ship operations, including safety, environmental protection, and emergency preparedness.
1.3 Policy Statement
Three Camels Maritime Services is committed to:
• Ensuring safety at sea.
• Preventing human injury or loss of life.
• Avoiding damage to the environment and property.
• Complying with international and national regulations.
2. Definitions and Abbreviations
• ISM Code: International Safety Management Code
• SMS: Safety Management System
• DPA: Designated Person Ashore
• SOLAS: International Convention for the Safety of Life at Sea
• MARPOL: International Convention for the Prevention of Pollution from Ships
3. Safety and Environmental Protection Policy
Three Camels Maritime Services’s Safety and Environmental Protection Policy includes:
• Providing a safe working environment.
• Establishing safeguards against all identified risks.
• Continuously improving safety management skills.
• Ensuring compliance with applicable laws and regulations.
4. Company Responsibilities and Authority
• Define the roles, responsibilities, and authority of all personnel.
• Ensure adequate resources and shore-based support are provided.
• Establish clear lines of communication between shore and ship.
5. Designated Person Ashore (DPA)
• Appoint a DPA to act as a link between the company and ships.
• Ensure the DPA has direct access to the highest level of management.
• Define the DPA’s responsibilities, including monitoring SMS implementation.
6. Master’s Responsibility and Authority
• The Master has overriding authority and responsibility for decisions affecting safety and pollution
prevention.
• Ensure the Master is provided with necessary resources and support.
• Define the Master’s responsibilities in implementing the SMS.
7. Resources and Personnel
• Ensure all personnel are adequately trained and qualified.
• Provide necessary resources, including equipment and documentation.
• Conduct regular training and drills.
8. Operational Procedures
• Develop and maintain procedures for all shipboard operations.
• Ensure procedures are readily available and understood by all personnel.
• Include procedures for:
o Navigation
o Cargo operations
o Maintenance
o Emergency situations
9. Emergency Preparedness
• Develop and maintain emergency response plans.
• Conduct regular drills and exercises.
• Ensure all personnel are familiar with emergency procedures.
10. Reporting and Investigation of Incidents
• Establish procedures for reporting and investigating incidents.
• Conduct root cause analysis to prevent recurrence.
• Maintain records of incidents and corrective actions.
11. Maintenance of Ships and Equipment
• Develop and implement a maintenance schedule for ships and equipment.
• Ensure maintenance is carried out as per the schedule.
• Maintain records of inspections and maintenance activities.
12. Documentation and Record-Keeping
• Maintain all necessary documentation, including:
o SMS manuals
o Training records
o Maintenance logs
o Incident reports
• Ensure records are up-to-date and accessible.
13. Internal Audits and Management Reviews
• Conduct regular internal audits to verify SMS effectiveness.
Perform management reviews to assess SMS performance.
• Implement corrective actions as needed.
14. Appendices
14.1 Relevant Forms and Templates
• Incident Report Form
• Maintenance Log Template
• Drill and Exercise Checklist
14.2 Regulatory References
• SOLAS
• MARPOL
• ISM Code
14.3 Emergency Contact Information
• Local emergency services
• Company emergency contacts